top of page

We ask that all members volunteer for the club in some way.

Become a board member, committee chair, or help out under one of these special areas.

Email sbmetaphysical1@gmail.com by clicking on the

"volunteer here" button below. 

Thank you in advance for being here. 

president

MAJOR RESPONSIBILITIES:

  • Responsible for communicating strategy, direction, and vision to the officers and committee chairs

  • Represents ME at events

  • Chairs the ME Board

  • Presides over elections

    FINANCIAL:

    • Alternate principle on the ME bank account
    • Signs checks in the absence of the Treasurer

    MEETINGS:

    • Attends and chairs the board meetings
    • Schedules at least 2 board meetings each year • Establishes the agendas for the board meetings

Vice-President

MAJOR RESPONSIBILITIES:

  • Performs duties of President in his/her absence

  • Performs special assignments as requested by the President

  • Oversees Media and Engagement Coordinators and connects with them regularly

  • Maintains a record of ME Interest Groups (meeting times, dates, locations and contact

    information)

  • Communicates any changes to the board and Web Site Tech about the Interest Groups

  • Schedules room reservations with HOA Admin for all ME Board events, activities.

  • Schedules room reservations with HOA Admin for all ME Interest Groups

    MEETINGS:
    • Attends all board meetings

Secretary

MAJOR RESPONSIBILITIES:

• Serves as member of the ME Board
• Records and distributes minutes of the ME meetings
• Sets meeting dates and sends out reminders
• Maintains and distributes calendar of events for board members • Maintains a binder of all meeting minutes

MEETINGS:
• Attends all board meetings

treasurer

MAJOR RESPONSIBILITIES:

  • Serves as a member of the ME Board

  • Responsible for checking in and collecting dues and donations from members and guests

    at events

  • Recruits others to help at those events

    FINANCIAL:

    • Principle signer on the ME bank account
    • Pays all expenses and stipends to presenters
    • Balances checkbook
    • Makes deposits
    • Keeps accurate and complete records of ME transactions

    MEETINGS:

    • Attends all board meetings
    • Provides financial report at board meetings
    • Prepares financial records for audit when asked

engagement coordinator

MAJOR RESPONSIBILITIES:

• Oversees presentations and events
• Contacts and follows up with people who fill out the “Presenter Form” on the web site • Discusses needs for presenters with Vice-President for room reservations
• Responsible for microphone and IT setup (Denis Greenland is a great help)
• Creates and updates Events Calendar
• Works closely with Social Chairperson

MEETINGS:

• Attends board meetings
• Shares presenter offerings for discussion at meetings

Media Coordinator

MAJOR RESPONSIBILITIES:

• Writes or finds writers for ME articles and submits them to the SB newspapers
• Works with Engagement Coordinator to receive necessary information for the articles • Publicizes club activities, events and speakers

MEETINGS:
• Attends board meetings

social committee chair

MAJOR RESPONSIBILITIES:

• Recruits committee members as needed
• Greets members at each event
• Plans and hosts social events / PotLucks
• Works with Vice President - room needs and reservations for events

MEETINGS:
• Attends all board meetings

membership committee chair

MAJOR RESPONSIBILITIES:

• Maintains an up-to-date current list of all members and guests on Google Sheets • Registers for Activity Fair and oversees the setup, volunteers
• Works in tandem with Treasurer when dues are paid
• Serves as ME Contact person - responds to questions from community

MEETINGS:
• Attends board meetings

nominations committee chair

MAJOR RESPONSIBILITIES:

  • Creates and updates Google Sheet for the nomination process

  • Distributes job descriptions to members at October Pot Luck Meeting

  • Solicits members to run for the open positions with ALL board members help

  • Emails slate of new board nominees 1 month prior to General Meeting

  • Tallies and emails the results to the members and presents them to the club at March

    General Meeting

    MEETINGS:
    • Attends board meetings when necessary

web site / it support

MAJOR RESPONSIBILITIES:

• Maintains an accurate, up-to-date member email list • Assures the ME web site is current and accurate
• Keeps the HOA web sites up to date.
• Communicates with the HOA web masters

historian / photographer

MAJOR RESPONSIBILITIES:

• Maintains an up-to-date album containing the following: • All publicity and news articles
• Pictures of social events
• Any items submitted by board members

• Photographs events for media and newspapers

MEETINGS:
• Attends board meetings when necessary

bottom of page