bylaws

Our current bylaws were revised as of September, 2021.

SaddleBrooke HOA#1

Bylaws

Metaphysical Explorations (Revised 2021)

ARTICLE 1- NAME

NAME: the name of this club/organization shall be:

Metaphysical Explorations (ME)

  A non-profit organization

 

ARTICLE 2 –MISSION STATEMENT/PURPOSE

The Mission/Purpose:   An inclusive, open-minded group of individuals that share, support, and encourage spiritual growth through exploring metaphysics to enhance daily life experiences and community.

ARTICLE 3 – AUTHORITY AND LIMITATIONS

The Club will operate as an instrumentality of SaddleBrooke Homeowners Association #1, Inc.  Hereinafter referred to as HOA #1 in compliance with its bylaws and regulations, but will not conduct business or obligate funds in the name of HOA #1.

 

ARTICLE 4 – MEMBERSHIP

 

Section 1.

Membership shall be open to any person having a current HOA #1, HOA#2, or Preserve membership card. No eligible person shall be denied membership because of race, religion, sexual orientation or natural origin. Membership year shall be January 1 through December 31.

 

Section 2.

Annual dues shall be $0 until a vote by the MSG Officers changes this fee. 

 

Section 3.

All members shall be entitled to vote at any regular or special meeting of the club, and to participate in all club events upon compliance with all adopted regulations. Club business shall be decided by a majority vote of those eligible to vote.  Proxy votes to be considered valid. 

 

Section 4.

Membership number will be limited to (no limit)

 

Section 5.

Membership enrollment shall consist of completing a membership enrollment form and paying membership dues if any.

 

Section 6.

Only members can officially vote.

 

ARTICLE 5 - OFFICERS

 

Section 1.

The officers of the Club shall consist of the following: President, Vice-President, Secretary, Treasurer, Engagement Coordinator and Media/Publicity Coordinator.

 

Section 2.

TERM OF OFFICE: All elected officers and committee chairperson, if any elected, shall hold office for a term of one (1) year.

 

ARTICLE 6 – NOMINATIONS AND ELECTIONS

 

Section 1.

Prior to the meeting for the purposes of election of officers, the Board shall appoint a Nominating Committee Chairperson. The Committee chair will appoint additional members.

 

Section 2.

The slate of offices proposed by the Committee shall be posted at least 2 weeks prior to the election meeting in February.

 

Section 3.

Nominations may be made from the floor or electronically with the consent of the nominee.

Section 4.

Voting will be conducted via email or a general meeting. A proxy ballot will be considered valid.  

 

Section 5.

New officers will be installed at the annual meeting in March.

 

ARTICLE 7 – GOVERNING BODY

 

Section 1.

The governing body of the Club is the Board of Directors, hereinafter referred to as “The Board”, which consists of the following elected officers. President, Vice-President, Treasurer and Secretary, Engagement Coordinator and Media/Publicity Coordinator.

 

Section 2.

It shall be the duty of the Board to conduct, manage and control the affairs and business of the club between meetings of the regular membership.

 

Section 3. 

QUORUM: (3) members of the Board shall constitute a quorum.

 

Section 4.

The Board shall appoint VACANCIES occurring in any office, other than the Presidency. Should the President resign, the Vice-President will automatically assume that office until a new President is elected.

 

ARTICLE 8 – DUTIES OF OFFICERS

 

Section 1.

PRESIDENT: The President shall be the chief administrator of the Club and shall preside over all meetings; shall be an ex-officio member of all committees, except the Nominating Committee; shall appoint, with Board approval, the Chairperson of Committees, and at the direction of Board or membership, shall appoint Special Committees. In addition, the President shall schedule facilities usage with the room scheduler, negotiate for the club contracts, such as equipment and instruction, and sign for contracts in addition to the HOA #1 representative. The President will have the option of introducing speakers.

Section 2.

VICE-PRESIDENT: The Vice-President shall assist the President and shall, in his/her absence, perform the duties of that office in addition to facilitating the revision or updating of club bylaws every 3 years if necessary.

 

Section 3.

SECRETARY:  Shall record the minutes of Regular and Special meetings of the Board and membership and, in the absence of the Treasurer, shall read report; shall be in charge of all records of the club, other than the Treasurer’s; shall be responsible for correspondence as required by the members of the Board; and SHALL MAKE AVAILABLE AND SEND ANY REPORTS REQUIRED BY HOA #1 & HOA #2.

Section 4.

TREASURER: is the chief financial officer and shall be responsible for collecting the annual dues of the members and other monies, if required; shall pay all bills owed by the club, and shall present financial reports to the Board or membership as requested.                                                                                                                                            

 

Section 5.

Engagement Coordinator: shall create an annual schedule of events for the group as well overseeing the facilitator or speaker logistics at the venue.  This can be coordinated with other board or volunteer members as needed.

 

Section 6.

Media/Publicity Coordinator: creates and supports the delivery of external communications from the club to media outlets.

 

Section 7.

Other committees are activated or formed to meet the needs of the Metaphysical Explorations mission. The President shall confer with the club’s officers to determine which committees are required. As committees are formed, specific duties will be assigned, in writing, to that committee chair.

 

 

 

ARTICLE 9 – FISCAL AND FINANCE

Section 1.

THE FISCAL YEAR SHALL BE January 1 through December 31.

 

Section 2.

Annual membership dues (and payment due date) shall be determined by the ME officers and are set and approved at the annual budget cycle.

 

Section 3. 

Donations will be accepted for speakers, and an honorarium fee of $50 will be provided to speakers until a vote by the ME Board changes this fee.

 

Section 4.

An annual budget will be prepared by the Board no later than November 15th for the following fiscal year.

ARTICLE 10 – MEETINGS

Section 1.

Board meetings shall be held as the Board deems necessary.

Section 2.

The annual meeting of all members shall be in March.

 

Section 3.

Informal meetings (discussions/socials/events) may be held at different locations throughout the year.

Section 4.

Special meetings may be called at any time by the President, or by any two (2) members of the Board provided notice of such meetings is approved by the President, and has been given by telephone or e-mail, at least five (5) days prior to the day of such meeting.

 

ARTICLE 11 – AMENDMENTS

Section 1.

These Bylaws may be amended by two-thirds (2/3) vote of the voting membership via email, or at a regular or annual meeting, provided written notice of each proposed amendment, or proposed new bylaws, have been posted two (2) weeks prior to the meeting. Proxy votes will be considered valid.

 

Section 2.

ALL PROPOSED AMENDMENTS TO THESE BYLAWS ARE SUBJECT TO FINAL APPROVAL BY HOA #1, INC.

 

ARTICLE 12 - DISSOLUTION

 

IF DISSOLUTION IS CONTEMPLATED, THE MEMBERSHIP MUST BE NOTIFIED AT LEAST TWO (2) WEEKS IN ADVANCE OF THE MEETING DATE AND TIME.

 

Adopted by Membership: (Date) _______________________________

 

SIGNATURES

 

________________________________________                    __________________________________

Club President                                   (Date)                                   Club Secretary                               (Date)

 

REVIEWER/APPROVED

 

___________________________________                             ________________________

HOA #1                    General Manager                                                                            (Date)

 

 

___________________________________                           __________________________

HOA #1                    Board of Directors                                                                           (Date)